The Artistic Administrator for the Boston Pops implements the artistic vision of the Boston Pops in collaboration with the Director of Artistic Planning and the Pops Conductor. Plays a key role in supporting the profile and activities of the Boston Pops with key external and internal constituencies. Supervises the management and coordination of the professional schedule of the Pops Conductor. Supervises one full-time staff member providing administrative support for the office.
Collaborate with the VP for Artistic Planning, the Director of Artistic Planning and Pops Conductor in the creation and implementation of concert programs for all Boston Pops concerts, working closely on artistic planning and managing human and budgetary resources for long-term success.
Manage long-term Boston Pops schedules including but not limited to Pops annual calendars, tour and run out grid, Manager on Duty (MOD) and rehearsal schedules, providing input and feedback for successful future season scheduling.
Act as Project Manager for all Pops activities, including but not limited to Spring Pops, Holiday Pops, tours, runouts, and private events.
Engage and contract guest artists, performance groups, creative and production personnel, as directed by the Director of Artistic Planning and Pops Conductor.
Communicate concert programs, rehearsal orders, and other creative and logistical information internally and to outside parties in a timely manner.
Coordinate production of artistic video and projection projects for concerts at Symphony Hall and otherwise as directed by the Director of Artistic Planning.
Serve as a key internal resource in the Pops office to share information and maximize opportunities for successful collaboration with development, corporate sponsorship, marketing, press, and education and community engagement. With Pops office colleagues, collaborate on internal production, library, and personnel communication.
Supervise the distribution and proofreading of content for printed program books, season brochures, and web publications.
Research and evaluate artists, guest conductors, composers, arrangers, publishers, and collaborators of all kinds as directed by the Director of Artistic Planning.
Serve as coordinating producer for Boston 4 Production’s Boston Pops Fireworks Spectacular live television and webcast, other video, or streaming projects as assigned, and for BSO Classics Boston Pops audio recordings.
Manage, maintain, and coordinate the professional schedule and calendar of the Pops Conductor. Communicate his schedule to Boston Pops and his personal management. Supervise travel arrangements, ground transportation and other specifics for all Pops-related engagements of the Pops Conductor. Manage all Pops-related correspondence and communications for the Pops conductor including phone inquiries, fan mail, autograph requests, personal appearances, CD signing requests, etc.
Supervise and create the schedules of the BSO Valet during Holiday Pops and Spring Pops seasons and creating their schedules for work with Pops conductors.
Collaborate on developing Pops artistic budgets. Supervise the management the Boston Pops Budget.
Participate in house duty coverage and other concert duty as required for Pops concerts and rehearsals at Symphony Hall and on tour run out concerts and participate in various staff duties as assigned. Attend performances when appropriate to provide production and artistic feedback.
Supervise the Coordinator of Boston Pops Artistic Administration in all duties including:
Management and auditing the Boston Pops budget.
Administration of all contracts
Booking of guest artist travel arrangements, hotel accommodations, ground transportation, catering, itineraries, etc.
The hiring of interns, artist assistants, drivers and other seasonal artistic support staff as needed; collaborate on supervision of part-time administrative staff.
Work with the Corporate Sponsorship Department to monitor and effectively utilize all barter deals, e.g., airlines, hotels, and limousine service.
Managing internal information systems including audio database.
Monitoring and department reporting on all areas of the artistic budget
CONTACTS: Pops Director of Artistic Planning, Pops Conductor, Director of Production, production/stage crew, Orchestra Personnel Manager, Marketing Department, Orchestra Library, Orchestra Personnel Office, Tanglewood Festival Chorus Director and staff, Program Office, Press Office, Corporate Sponsorship Department, Development Department, guest conductors and soloists, artists' managers and agents, composers and arrangers, music publishers, run-out and private concert presenters and promoters. college alumni and music department, representatives, airline, hotel and limousine representatives, caterers, local and national music community.
Required Education and Experience
Minimum of five years of experience in arts administration.
Undergraduate degree or equivalent experience, preferably in music and/or arts management, with familiarity in a diverse range of musical genres preferred. Experience in concert programming or orchestra operations a plus.
Excellent organizational and interpersonal skills.
Facility with standard office computer software and basic databases. Familiarity with project management applications a plus. Ability to manage multiple priorities and deadlines and to handle a broad range of responsibilities.
Ability to work nights and weekends, including periodic travel and intensive hours with few days off during concert production seasons.
Maturity, tact, diplomacy, and respect for confidential matters is required at all times.
Creativity, patience, ability to work under pressure and to multi-task.
A sense of humor and common sense.
A team player.
To prevent the infection and spread of COVID-19, and as an integral part of its public health and safety measures, Boston Symphony Orchestra requires that all successful applicants show proof of full vaccination by an FDA-approved (either fully or for emergency use) COVID-19 vaccine before beginning employment.
The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Now in its 141st season, the Boston Symphony Orchestra gave its inaugural concert on October 22, 1881, and has continued to uphold the vision of its founder, the businessman, philanthropist, Civil War veteran, and amateur musician Henry Lee Higginson, for well over a century. The Boston Symphony Orchestra has performed throughout the United States, as well as in Europe, Japan, Hong Kong, South America, and China; in addition, it reaches audiences numbering in the millions through its performances on radio, television, and recordings. It plays an active role in commissioning new works from today's most important composers; its summer season at Tanglewood is regarded as one of the world's most important music festivals; it helps develop the audience of the future through BSO Youth Concerts and through a variety of outreach programs involving the entire Boston community; and, during the Tanglewood season, it sponsors the Tanglewood Music Center, one of the world's most important training grounds for young composers, conductors, instrumentalists, and vocalists. Today the Boston Symphony Orchestra, Inc., presents more than 250 concerts annually. It is an ensemble that has richly fulfilled Henry Lee Higginson's vision of a great and permanent orchestra in Boston.