Assist the Director of Facilities with managing renovation projects throughout all NSCC's buildings. Meet with college personnel to develop scope of work. Generate cost estimate/budget for each project. Follow up with clients through the project approval process. Generate project documents as required for approved projects. Conduct walk-throughs with contractors. Receive bids and award projects. Oversee all aspects of construction and generate punch lists. Manage project to completion and is responsible for all paperwork. Supports facilities capital and deferred maintenance planning. Maintains departmental information, data systems, drawings, records, etc. Administer service contracts and assists with day-to-day facilities operations by performing other duties upon request.
DUTIES & RESPONSIBILITIES:
Incumbent oversees department projects under direction of the Director of Facilities.
Manages major and minor projects, deferred maintenance, construction, repairs and other facility improvement projects from start to finish. Coordinates project related work with college departments, occupants and other stakeholders to ensure minimal disruptions to the school.
Develops project scope of work and other concept phase documents to assist house doctors and other consultants.
Manages financial aspects of the project, tracks invoices, payments, change orders and overall project budget.
Reviews project drawings, specifications, submittals, bulletins, RFIs and other project documentation. Prepares drawings as necessary. Ensures institutional building standards are Met.
Resolves contract disputes, communicates progress and developments to all stakeholders.
Assists with the preparation of feasibility studies, pre-planning studies and studies for projects required by DCAMM's deferred maintenance process and prepares drawings using AutoCAD, Revit, Visio, etc.
Incumbent assists Director of Facilities with college wide facilities planning.
Provides support in the preparation of the space capacity, utilization analysis, maintaining accurate space inventory, floor plans and building vital information for facility needs assessment and oversight of aesthetic design principles for capital and non-capital projects.
Incumbent assists in the management of departmental service contracts as assigned
Works with fiscal affairs for the preparation of Requests for Proposals, Requests for Information and other relevant documents to solicit offers for service contracts.
Prepares estimates, technical data, drawings, specifications, budget and other documents.
Oversees contract implementation, conducts audits of invoices to ensure appropriate rates are charged and performed work is within standards set in the contract.
Makes recommendations for contract extensions and improvements in future service contracts.
Incumbent administers facilities data and records
Assists with reporting requirements, assessments, surveys and programs established by DCAM, DHE or other regulatory agencies (Maintenance Standards Reports, Sightlines).
Manages, maintains and ensures drawings, both physical and electronic, inventory and records for all College operated facilities are accurate and up to date.
Modifies electronic drawings to reflect current state of college's property.
Performs necessary space data validation and updates in facilities systems and performs field audits to validate the accuracy of drawings and records.
Performs other supporting duties including, but not limited to, designing and composing documents, folders, reports and spreadsheets.
Incumbent assists with managing the State's Capital Asset Management Information System (CAMIS)
Maintains and updates the CAMIS database of facility locations, buildings, equipment, and components.
Works cooperatively with the Division of Capital Asset Management (DCAM) CAMIS operation team.
Administers deferred maintenance project and quarterly updates using CAMIS system
Produces reports and analyzes data and performs other related supporting duties.
Other duties as assigned.
SUPERVISION RECEIVED: Reports to the Director of Facilities
SUPERVISION EXERCISED: Oversees work of contractors, consultants and vendors.
SALARY: Anticipated salary is $62,000- $72,000 per year plus fringe benefits. Salary will be commensurate with education and experience.
STARTING DATE: ASAP
Submit resume and cover letter outlining how your experience meets the qualifications of the position. Resume review will begin immediately and continue until the position is filled.
Bachelor's degree in Facilities Management, Business Administration, Engineering, Architecture or other field related to the area of assignment with 4 years of related experience, or an equivalent combination of education, training and experience required.
Knowledge of standard preventative maintenance procedures in the operation of building maintenance/mechanical systems.
Knowledgeable in a CMMS software such as TRIRIGA or similar.
Knowledgeable in CAD, REVIT, BIM, VISIO and Microsoft office applications.
Ability to develop building estimates
Must possess strong communication skills, both written and oral.
Ability to interact with various agencies/individuals (i.e. employees, other departments, outside agencies and vendors) to coordinate activities and resolve problems.
Ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria
Strong analytic skills and experience with facilities information record-keeping
Ability to interpret architectural drawings, construction documents and electronic files.
Knowledge of contract documents and specifications
Ability to perform site inspections and/or approve installations
Candidates will be required to pass a CORI/SORI and/or a National background check as a condition of employment.
Knowledgeable in Massachusetts public construction and procurement laws. MCPPO certification preferred
5+ years of experience
Previous experience working in an institution of higher education
Familiarity working within a unionized workforce
Previous experience with establishing institutional standards
Trades, construction, and design experience
Professional certifications such as PMP or other PMI certifications
Additional Salary Information: Anticipated salary is $62,000- $72,000 per year plus fringe benefits. Salary will be commensurate with education and experience.
North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).
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