DEFINITION: Responsible for the efficient physical and financial operation of property.
Ensures that properties operate within set financial guidelines by: •Preparing annual property budgets; •Regularly monitoring budgets throughout the year; and •Preparing monthly variance and other financial reports.
Develops and implements management plan under the guidance of Senior Property Manager, delineating how property is to be managed by: •Working with the board to determine their needs and what they are looking for; •Operating in accordance with the governing documents; •Preparing routine preventive maintenance plan.
Maintains and improves Trustee and owner relations by: •Providing direct daily service to clients: answering questions, addressing needs, and solving problems; •Coordinating monthly meetings: preparing agenda, preparing collateral materials, and reporting on the status of items from prior meetings; and •Creating sense of community.
Ensures site is managed efficiently and effectively by: •Supervising site staff; •Supervising the work of the staff; •Supervising subcontractors to ensure quality of work; •Ensuring bills are paid; •Collecting condo fees; •Enforcing condominium documents, taking legal action when required; •Writing all service contracts; and •Conducting property inspections regularly.
Oversees and administers capital improvements where appropriate by: •Obtaining bids from contractors; •Writing contracts for jobs; •Creating funding strategies; •Getting board approval for projects not in operating budget; and •Supervising and inspecting work to ensure effective completion.
SKILLS & ABILITIES:
•Thorough understanding of condominium property management practices •Proven ability to effectively supervise staff and manage property •Experience with vendor oversight •Superior skills in leadership, judgment, initiative and discretion •Excellent written and verbal communication skills. •Excellent customer service skills •Ability to read and understand financial/ budget reports •Proficiency in Microsoft Word and Excel •Ability to learn quickly
LEVEL OF EDUCATION/TRAINING/LICENSE: •Other formal industry-related certifications, such as CPM and ARM, preferred •Affiliation with CAI or other recognized condominium trade association •Bachelor’s degree in Business preferred.
EXPERIENCE: •2-5 years experience with condominium property management. •Supervisory experience
About First Realty Management Corp
First Realty Management has been in the business of providing full service property management to residential, condominium and commercial clients for over 60 years. We manage a diverse portfolio of apartments and condominiums, from affordable to luxury, and everything in between. With a presence in Massachusetts, New Hampshire and Rhode Island, we are positioned to serve a wide market area, bringing special insight to every challenge and opportunity.
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CAI New England Chapter
888 Worcester St., Suite 20
Wellesley, MA 02482